• Administrative Support Specialist

    Job Location US-AZ-Phoenix
    Department
    Store Support Staff (Corporate/Field Support)
    Position Type
    Full-Time
    Requisition ID
    56628
  • Overview

    The IT Department Administrator will be responsible for general administrative and operational support for the IT department.  This position will assist in the management, coordination and financial analysis of each IT decision as well as ensuring all Capital Projects and expenditures of such projects are accurately forecasted and tracked every period. In addition, this position will apply accounting principles to analyze financial information and prepare financial reports with regard to the Departments spending. This position will prepare the reports and reconciliations necessary to provide an accurate and transparent reporting of the Department’s expenditures. These processes are time sensitive, deadline driven, and deal with sensitive and confidential information. This role will work closely with the IT leadership team and report directly to the Senior Director of IT and assist in day to day operations.

    Essential Functions

     

    • Manage invoices for vendor payment and new vendor set up.
    • Prepare invoices, code for Accounts Payable and track payments as needed
    • Build appropriate accruals for monthly IT spend by obtaining estimates to provide to accounting
    • Provide reconciliation of vendor aging statements to minimize past due payables
    • Reconcile expenditures every period in regards to all CAPEX projects and enter corrected data into the CAPEX tracking spreadsheets and report corrections every period to the Finance department
    • Make accurate adjustments to projected cash flow as corrections are being made to the CAPEX tracking/cash flow spreadsheets
    • Create yearly budget with CIO and IT Leadership team, and adjust forecast quarterly in partnership with Finance and Accounting
    • Maintain legal/corporate records in the share drive and update as needed
    • Scan and upload executed contracts and agreements in share drive
    • Organize and track Company IT documents (contracts, policies, correspondence, etc.)
    • Prepare/proofread documents for distribution
    • Welcome on-site visitors and notify visiting party of arrival
    • Perform miscellaneous clerical functions and special projects as assigned
    • Review and coordinate mail, invoices and other materials
    • General administrative work for IT Leadership team

    Knowledge, Skills, Abilities and Physical Requirements

    • Bachelor Degree in Finance or Accounting preferred
    • Minimum of three to five years of experience in accounting and/or finance
    • Excellent verbal and communication skills– confidentiality, discretion, judgment, team player
    • Knowledge of accounting principles and practices, and the analysis and reporting of financial data
    • Knowledge of General Ledger, Accounts Reconciliation and Account Analysis
    • Proficiency in Excel with the ability to visually interpret the logic of a complex sequence of excel formulas, and update or change these strings as needed
    • Highly skilled in dealing with financial and numeric data
    • Good communication and interpersonal skills are necessary to build strong working relationships with key business partners
    • Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures
    • Ability to maintain confidential information
    • Strong time management and organizational skills
    • Ability to independently perform multiple tasks involving complex information, conflicting deadlines and constantly changing deadlines
    • Analytical skills with focus to detail

     

    Personality Traits:

    • Maintain high levels of integrity and dependability.
    • Maintain a focus on results, quality and customer satisfaction.
    • Works well in a team environment and effectively manages work activities.
    • Project a professional demeanor and appearance.
    • Be extremely flexible and adaptable.
    • Demonstrates the ability to function and stay focused in a constant pressure, fast growing and ever-changing organization.

     

    Communication Skills: 

    • Ability to competently understand, speak, read and write English.
    • Ability to produce professional written communication including project submittals, complex Visio diagrams and knowledgebase articles.
    • Ability to effectively present information and respond to questions from groups of managers, project steering committees and customers. 
    • Requires excellent interpersonal communications skills.

    Benefits

    In addition to a rewarding career, Sprouts offers a comprehensive program to help support you and your family. These programs include:

    • Competitive pay
    • Opportunities for career growth
    • 15% discount for you and one other family member in your household on all purchases made at Sprouts
    • Flexible schedules
    • Employee Assistance Program (EAP) 

     

    Eligibility requirements may apply for the following benefits:

    • 401(K) Retirement savings plan with a generous company match
    • Affordable benefit coverage, including medical, dental vision
    • Pre-tax Flexible Spending Accounts for healthcare and dependent care
    • Company paid life insurance and short-term disability coverage

    Why Sprouts

    Grow with us!

    If you have a passion for inspiring people and a flair for fresh food, consider applying for a job at Sprouts! With a focus on customer service, our neighborhood grocery stores offer high-quality, farm fresh produce, natural meats, plenty of scoop-your-own bulk goods and much more in a fun, friendly, old-fashioned farmer’s market setting.  Come grow your career in healthy living with a fast-paced, rapidly growing company and teams that pride themselves on empowering others along their journey.

     

     

     

     

    The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties, responsibilities, and requirements. Sprouts’ management reserves the right to amend and change duties, responsibilities, and requirements to meet business and organizational needs as necessary.

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